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Executive Assistant
 
Posted Date: 7/20/2018
End Date: 10/18/2018
Organization: CASA of Fresno and Madera Counties
Contact Name: Wilma Hashimoto
Phone: 559-244-6485
Email: whashimoto@casafresno.org
Web Site: www.casafresnomadera.org
Address: 1252 Fulton Mall
City, State: Fresno,  CA  93721-1916
   
Description:
Position: Executive Assistant
Annual Salary: $40,000-$45,000
Employee Type: Full-time

Court Appointed Special Advocates (CASA) of Fresno & Madera Counties is a non-profit organization whose mission is to recruit, train, and support volunteers to advocate and speak for the best interests of foster children in the Child Welfare and Juvenile Court systems.

Position Goal:

Assist in managing all aspects of the Executive Director’s office, enabling her to effectively fulfill her responsibilities related to executive leadership.

Key Responsibilities:

A. Supporting Executive Director

1. Assist the Executive Director in managing all communication with the public, Board of Directors, staff, donors and outside agencies including written correspondence, telephone, e-mail, voicemail and media appearances.

2. Manage the Executive Director’s calendar through scheduling and preparing for meetings, appointments and events.

3. Maintain a filing system for the agency’s official records and the Executive Director’s records.

4. Handle all administrative preparations for the meetings of the Board of Directors, committees and other groups. Preparations include advanced scheduling of meetings, preparing and distributing materials, room setup and refreshments.

B. Supporting Community Resource Development

1. Provide general administrative/clerical support including document preparation, data entry, filing, faxing and copying. Data entry includes entering confidential donor information into the organization’s donor software. Prepare donor reports and thank you letters.

2. Assist with the organization’s mission and fundraising events and ongoing communication strategy including website updates, e-blasts, regular group emails, social media updates and other messages.

3. Assist with managing projects through assisting in developing and tracking tasks and timelines for fundraising events, program events, the annual fund campaign, major gifts campaign and grant writing.

C. Supporting Operations

1. Ensure technology, equipment and office supplies are monitored.

2. Assist in maintaining human resource personnel files for employees, advocates, board members and other volunteers, including employee benefits, open enrollment, the recruitment and hiring process of new employees, and performance evaluation schedule.

3. Monitor the organization’s storage area and ensure that closed files are maintained according to the organization’s records retention and destruction policy.

4. Serve as the backup to the Accountant for administration of the organization’s payroll.

D. Other duties as assigned

Desired Minimum Qualifications

To successfully perform the essential functions of this position, the incumbent must have the following:
• High School diploma, certificate or diploma in a 2-year post high school program and 3 years’ experience as an administrative assistant or equivalent.
• Bachelor’s Degree preferred.
• Knowledge and ability to use modern office equipment including a personal computer and various software packages.
• Ability to type at least 40 words per minute.
• Ability to organize, set priorities, take initiative and exercise sound independent judgment within areas of responsibility.
• Strong in both oral and written communication techniques and interpersonal skills.
• Ability to carry out assigned duties and responsibilities in an ethical manner and follow the policies of the organization.
• Possession of a valid California Driver License.
• Ability to successfully pass a formal background check.


Applicants please send a cover letter and resume to:
Court Appointed Special Advocates of Fresno and Madera Counties
2300 Tulare St #210
Fresno, CA 93721
or email to:
whashimoto@casafresno.org

For more information about CASA Fresno & Madera Counties visit our website:
www.casafresnomadera.org

CASA of Fresno & Madera Counties is an equal opportunity employer.


The US Department of Justice has supported CASA advocacy since 1985 through its Office of Juvenile Justice and Delinquency Prevention.
This Web site is funded in part through a grant from the Office of Juvenile Justice and Deliquency Prevention, Office of Justice Programs, US Department of Justice. Neither the US Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided).