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Administrative Assistant
 
Posted Date: 7/16/2018
End Date: 8/15/2018
Organization: Douglas County CASA, Inc.
Contact Name: Diana Frederick
Phone: 785-832-5172
Email: casa@douglascountyks.org
Web Site: www.dccasa.org
Address: 1009 New Hampshire St Ste A&b
City, State: Lawrence,  KS  66044-3046
   
Description:
Job Description - Douglas County CASA - Lawrence, KS
Administrative Assistant

The Administrative Assistant is responsible for office management, clerical support, general bookkeeping, and assistance to the CASA Executive Director, staff, volunteers, and the Board of Directors. Non-exempt position. Applicants should send cover letter, resume, and names/contact information for three references to casa@douglascountyks.org by July 28, 2018.

1. Job Responsibilities:

A. Office Management:
1. Produce letters, reports, documents and other agency communications as needed. Aid in the development and/or distribution of newsletters, brochures, and announcements.
2. Organize and maintain agency files including official print and electronic court documents.
3. Purchase and organize office supplies as needed.
4. Answer phones and provide reception to all visitors. Provide reliable office coverage during business hours.
5. Organize and maintain information and materials for the Board of Directors. Assist at board meetings as needed.
6. Assist staff with materials and documentation for volunteer training sessions.
7. Facilitate background checks for all new volunteers.
8. Assist with all fundraisers and mailings, including direct mail campaigns and special events.
9. Help maintain volunteer and donor database information.
10. Work cooperatively with Director to maintain agency website and other social media sites.
11. Coordinate distribution of birthday gifts and care packages for CASA children.
12. Make bank deposits, mail drop-offs and delivery errands as needed.
13. Work cooperatively in a team environment. Maintain a positive program image with the public, volunteers, board members, and others.
14. Other duties as assigned.

B. Accounting:
1. Process and pay bills in a timely manner.
2. Process and deposit donations received by CASA.
3. Maintain agency financial records for all accounts payable/receivable.
4. Reconcile bank statements monthly.
5. Maintain payroll information.
6. Prepare documents for annual audit.
7. Produce financial reports as needed.

2. Minimum Qualifications:

A. Office experience, including management duties or other responsible role. Experience in a non-profit work environment is preferred.
B. Ability to maintain confidentiality.
C. Proficiency and work experience with computers and databases. Preferred experience with QuickBooks, Microsoft Word, Excel, Outlook, and graphic design software.
D. Demonstrated knowledge of basic bookkeeping.
E. Strong written, verbal and interpersonal skills.
F. Attention to detail.
G. Positive attitude and demonstrated success in a team environment.
H. Must pass required background checks and fingerprinting.
I. Bachelor''''''''s degree.

3. Compensation:
This position is full time, 40 hours/week. Annual salary is $31,000. Benefits include: paid sick leave, vacation and holidays. health and vision insurance. simple IRA retirement benefit.


The US Department of Justice has supported CASA advocacy since 1985 through its Office of Juvenile Justice and Delinquency Prevention.
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